HyperAutomation in Oil and Gas Industry

APPLICATION OF HYPERAUTOMATION IN OIL AND GAS INDUSTRY.

Robotic process automation (HyperAutomation) is a technology solution that has gained popularity for its ease of implementation, rapid deployment, and ability to deliver immediate, measurable results. HyperAutomation in the oil & gas industry uses computer software or “robots” to perform repetitive, rules-based tasks to boost capabilities and save time. HyperAutomation is similar to an Excel macro—without being limited to use with Excel files. Examples of HyperAutomation include opening an email, downloading a spreadsheet attachment, and copying the data from the spreadsheet into an ERP system.

OIL & GAS COMPANIES THAT AUTOMATE THE CLOSE PROCESS EXPEDITE CLOSE TIME, IMPROVE TRANSPARENCY, AND REDUCE RISK

Oil & gas companies that use HyperAutomation to automate the close process and implement automated checks and alerts can expedite close time by 30-50 percent, improve accuracy and auditability, and reduce the risk of human error. In particular, automating checks and alerts processes allows functional leaders to manage the close process by exception, while reducing manual processes overall frees up company analysts to focus on generating data-driven insights.

AUTOMATION OF MANUAL INVOICE PROCESS, PRODUCTION PROCESS, RISK ASSESSMENT PROCESS FOR US BASED OIL AND GAS /ENERGY MAJOR

CLIENT

The client is a US-based multinational energy corporation.

CHALLENGES

The client was in dire need to reduce the high errors and employee count in the processing of supply invoicing operations.

SOLUTION

After engaging with the client and doing an end-to-end due diligence to understand their current processes. After a thorough analysis of the operations, a pure play HyperAutomation implementation was proposed as the solution for six use cases under these processes

IMPLEMENTATION OF ROBOTS

After engaging with the client and doing an end-to-end due diligence to understand their current processes. After a thorough analysis of the operations, a pure play HyperAutomation implementation was proposed as the solution for six use cases under these processes

Perform extraction and pdf file operations for these processes

Perform data transactions in SAP application

Send out confirmatory mails on completion of certain operations within these processes

BUSINESS BENEFITS

  • 80% reduction in full-time employees
  • 30% reduction in cost of operations
  • 40% reduction in turnaround time
  • 70% invoices in STP mode
  • CHALLENGES

    The Plant Statement Production process receives monthly statements from plants with product volumes. The same was being used by the production analysts for accounting and to prepare and upload the volumes to SAP.

    The client wanted to-

    Reduce the TAT and error-free outcomes

    Automate Plant Statement Production process based on the input sent by user through an email

    SOLUTION

    After engaging with the client and conducted a thorough Process Discovery to understand the current processes. After a detailed analysis of the client's operations, a pure play HyperAutomation implementation was proposed. Bots were designed and implemented to:

    Read emails from the user and extract the information required

    Run Monarch Process to convert PDF to excel

    Perform excel operations and Run Plant statement process in SAP

    Send out confirmatory mails on completion of the process

    BUSINESS BENEFITS

  • 100% Error free outcomes
  • 100% invoices in STP mode
  • 40% reduction in TAT
  • CHALLENGES

    Reduction of the unnecessary manhours spent on historical data’s audit Reduction of errors due to too many manual touchpoints in the entire process leading to inefficiencies

    SOLUTION

    After engaging with the client and did an end-to-end due diligence to understand their current processes. After a thorough analysis of the operations, a pure play HyperAutomation implementation was proposed as the solution.

    IMPLEMENTATION OF ROBOTS

    Record critical component (notifications, equipment, orders) level data (completion date) for thousands of records in SAP.

    Move the captured data to SAP, create and perform PIVOT operations.

    Send out confirmatory mails on completion of the process along with pointers to the location where the summary files are stored in shared drive

    BUSINESS BENEFITS

    Achieved error-free outcomes

    35% reduction in TAT

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